We have meetings for many different purposes and in many different scenarios, but they all have the purpose of achieving a common goal. This is usually done through the sharing of information or by reaching agreements. Meetings literally ensure people are on the same page, allowing your organisation to run more efficiently and for businesses, become more profitable. Below are some of the reasons as to why it is important to ensure your meetings run as efficiently as possible.
1) Time is money
We only have so many hours in a day and even less to work within, so it is imperative that you make the most of what is available to you. If you set up a meeting, you have to ensure that an agenda is set beforehand and attendees are made aware of it and able to prepare. There is nothing worse than attending a meeting where everyone is unsure of the purpose; this is literally a waste of time and therefore money.
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2) You can save on salaries
Now in this current climate, it may seem harsh to reduce your workforce, but in many cases it is the only way to survive. Salaries are usually one of the largest overheads for a business and especially at a time when business is slow, it is one of the areas to make cuts first. Meetings are often more efficient with less people as decisions can be made quicker. Making your meetings quicker and more concise can help you save on salaries through having less people involved, or having them run over and being considered overtime.
3) You get more covered
Have you ever had a backlog of meetings and needed push clients and general deadlines back a few days? Well, making your meetings more efficient you’ll be able to cover more in your meetings, or even better, not have them at all! As mentioned in the introduction, the purpose of meetings are to ensure people are on the same page and discuss ways to meet objectives. By ensuring all your meetings are efficient and completely fulfilling their purpose, there is likely going to be less need for them frequently. Conducting meetings in an organised fashion can certainly improve a person’s, and organisation’s, productivity.
4) Effective meetings are impressive
This says a lot of the sorry state of modern meetings; often a place where half-baked ideas are banded about because more of the important ideas are discussed immediately through channels such as instant messaging and chats on Slack. When a physical meeting is occasionally eye-opening and productive, it is almost like a shot of adrenaline to those attending and they can really move forward feeling like they can make an impact.